We focus differently to deliver a difference to clients like you. A tailored service for buildings of under 15 units with a strong resident’s support group. Our standard service still includes regular, accurate and clear communication; a secure password protected real time property management portal and daily updated management accounts with easy budget verses cost analysis, to keep you in control. You can buy into our extra management services when and if you require and our fees will reflect this flexibility.
The day-to-day management of small buildings will be undertaken by the specialist small buildings management team who are trained to take as much of the hassle of the day-to-day property management as you, our client, require.
Flexible, Efficient and Cost Effective - A Summary of Our Services
HSCPM have developed a unique online property management tracker system allowing commercial clients, RTM directors, nominated officers of Residents Associations and Freehold investors to see in real time, via secure access, all our management activities and up-dated daily accounts information. Please ask for a demonstration. Click here for further information about our Real Time Tracker and daily accounts summary.
An outline building budget is prepared for the forthcoming 12 months and then discussed in detail with the directors or freeholders prior to the years’ service charge statements being issued and agreed. Budgets reflect the needs and wishes of our clients and prioritise funding for those issues that need immediate attention.
Last year’s accounts are audited or certified within 6 months of year end. Click here for further information about our Real Time Tracker and Daily Accounts Summary.
We recognise in some buildings the residents enjoy having day-to-day control management of their activities and for these buildings it makes complete business and interpersonal sense to have an independent third party collect your service charge, as it prevents problems sourcing neighbourly relations in your building. So why not appoint us simply to do the accounting for you, while you do everything else.
Every building will have a dedicated property manager. Email and full contact details are made available to every long leaseholder. The property manager works to create a close working relationship with all long leaseholders.
One benefit of managing a large property portfolio is that we can use our buying power to secure competitive prices on building insurance and other services for you. The size of your building does not matter. All clients benefit from our competitive insurance rates equally. Click here to read more.
Alternatively, some blocks prefer to have their own stand-alone policy and our insurance brokers are happy to advise, if needed.
HSCPM have their own in-house maintenance team available for small maintenance issues such as electrical, plumbing and general repairs, working under the banner of Ashby & Horner, the team also directly employs building cleaners.
Their focus is work orders with values under £500 plus VAT that require responses. Click here for Ashby & Horner brochure.
Ashby Building Surveyors are our in-house team of chartered surveyors who work with the property managers to provide and give clear guidance for both leaseholders and support to our property managers. Click here for Ashby Building Surveyors website.
Whether you are registered as a Residents Management Company (RMC) or you have set up a company to own the freehold, you have certain statutory responsibilities to undertake. However, you can leave all the paperwork to us.
The Company Secretariat and Legal Department supports our property managers, individual long leaseholders and is available to answer legal questions or queries.
We can complete the company secretariat work on your behalf, from making the Statutory Returns to dealing with replies to enquiries and changes of shareholding when there is a sale.
Our Health & Safety compliance is co-ordinated by our in-house health & safety officer. All of the specialist tests required are undertaken by independent qualified contractors, all of whom have been vetted by our Health & Safety Officer including their certification of PI insurance, professional qualifications, GDPR policies etc. Click here for further information.
Working with our in-house Building Surveying team, Ashby Building Surveyors, a 20 year planned maintenance programme is produced, giving a costed long term master maintenance plan with a detailed budget for the forthcoming 12-24 months. Working with clients, setting timetables, priorities and financial goals the aim is to reduce unexpected spikes in service charge accounts and allow all residents to financially plan for their future and build reserve funds, where applicable. Click here for Ashby Building Surveying website.
HSCPM provide full HR support for our team of front of house services in our managed properties. The on-site staff take responsibility for the important interface between the long leaseholders and their visitors. Click here for further information.
Taking over the management of a building from an existing managing agent is a staged process. Our handover team are very experienced specialists in the area of taking on the management and re-building the background detail to ensure on the day all the management responsibilities are transferred to HSCPM through a seamless transition. Click here for more information.
Your property will be managed under the regulations of either the Royal Institute of Chartered Surveyors (RICS), Association of Residential Management Agents (ARMA) with our financial and insurance activities regulated by the Financial Conduct Authority (FCA)
You can have total confidence that all service charge money is kept securely in a designated clients account. All clients' accounts are either certified or audited at the financial year end.